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Minutes of Region 9 Board of Education Special Meeting, 06/29/2017 7:30pm

AGENDA: Region 9 Board of Education Special Meeting

RECEIVED 07/05/2017 10:04am
Michele R. Grande – Redding Town Clerk

Special Meeting
Region 9 Board of Education
Joel Barlow High School Media Center
Thursday, June 29, 2017
7:30 p.m.

ATTENDANCE
Board of Education: Coppinger, D’Agostino, Gombos, Hocker, Johnston
Administration: McMorran, Lagas
Others: 3 members of the public

Vice Chairman D’Agostino called the meeting to order at 7:41pm in the JBHS Learning Commons.

Approval of Minutes from the June 7, 2017, Regular Board of Education Meeting
Motion: move to approve the minutes of the June 7, 2017, Regular Board of Education Meeting. Gombos, Copponger. Correction to last Fligelman member of the public. Approved as noted. Unanimous.

Public Comment
No comments

Board Member Comment
Mr. D’Agostino commented on the commencement which he noted to be extraordinary. Always an honor to be on the stage for this event.

Discussion and Possible Action:

Estimated Surplus, if any, for Fiscal Year 2016-2017 and Possible Allocation of any Such Surplus
Dr. McMorran cited that there will be very little surplus. The repair of the water treatment facility in May was expensive and is estimated to be ~$100,000.

The Pension was budgeted for 2016-17 as $339,996; however, the recommended amount was $423,238. Addi-tional funds can be allocated to the Pension fund when the insurance reimbursement for the water treatment plant is received.

MOTION: Move that $55,000 of the 2016-17 fiscal year budget surplus be allocated to the Pension Plan. Coppinger, Hocker. Approved. Unanimous.

Mr. Coppinger noted that the budgeted amount for Pension is based on a projection. He additionally posed questions related to the published budgets in relation to the Pension. The Pension committee will be examining the published Pension budget numbers and the Pension contributions.

Mr. D’Agostino noted that the BoE would benefit from advance copies of finance information for consideration at meetings. Dr. McMorran noted that the Budget Committee can

Transfer Regarding Copper Piping
Dr. Lagas presented information for the transfer of funds to cover the payment for the copper pipe related to the May water treatment repair.

MOTION: Move to approve the transfer 11, 186.28 from Supplies to Repairs. Coppinger, Hocker.
Approved. Unanimous.

Mr. D’Agostino requested a full report on the incident at the September meeting.

Sidewalk Replacement at JBHS
Mr. D’Agostino reported on the Facilities and Fields meeting held June 28, 2017. The committee did a walk-through of all sidewalks to assess condition of the sidewalks.

There is extensive damage to the front sidewalks by the front entrance and LGI. A proposal was received from EZIQC which was reviewed by the State Watchdog Group $82,567.53. The Fields and Facilities committee voted to unanimously recommend that this proposal be accepted and that the work be completed this summer.

Mr. D’Agostino reported that the vendor can complete the work by mid-August.

The issue was escalated to the FFC by administration due to potential safety concerns. The expense would be covered by the Capital Reserve Fund.

Mr. D’Agostino presented a revised Capital Plan for consideration.

MOTION: Move to accept the revision of the Capital Plan to reflect a new item, Repair of Front Side-walks, $82,568 in the 2017-2018 year. Hocker, Coppinger. Approved. Unanimous.

The Approved Capital Plan will be distributed to the Board with the revised totals.

MOTION: Move that the BoE accept the proposal from EZIQC for Repair of Front Sidewalks, for $82,568 and direct the Administration to issue a purchase order to commence work for completion before the start of the 2017-2018 school year subject to an acceptable contract. Coppinger, Johnston.

Mr. D’Agostino noted that the new sidewalks will not include the salmon colored decorative inset parts of the sidewalk. Mr. Coppinger noted that the colored areas do compromise the integrity of the sidewalk. Mr. D’Agostino noted there is an additional cost for colored concrete of ~$9,000.

Mr. Hocker noted that the named bricks will be relocated to an appropriate location on the property.

JBHS Water Damage Insurance Claim
Dr. Lagas reported on the insurance claim. The event on May 14, 2017, which resulted in closure of JBHS. Ve-olia was contacted as Region 9 is a municipal water company. The current bills are at ~$80,000 and additionally, ~$10,000 in pumps needed to be replaced which may not be covered by the insurance claim. Additional in-formation will be forthcoming. The September report on the incident should include all expenses and reim-bursements. The deductible for the insurance claim

Public Comment
John Ford, Redding. Noted that the Board’s decision to hold back funds for the May incident was well-founded and good practice.

Jeannie Wenshul (SP), Redding noted that an Emergency Plan should be developed for

Board Member Comment
Todd Johnston: Comprehensive report on the May incident and an emergency plan at the September meeting.

Coppinger: Reported that the Pension Committee will meet to discuss budget versus paid Pension contributions. Commented that the graduation was very well done and is looking forward to the report on the number of grad-uates in September.

Hocker: Thanked Mike D’Agostino ffor all his work on the sidewalk project.

Todd Johnston recognized the success of the Spring athletic teams.

D’Agostino: Formally thanked and recognized Dr. Lagas for his work and service to the District noting his ex-traordinay professionalism.

Adjournment
Motion: Move that the Region 9 Board of Education adjourn the meeting. Coppinger. Johnston Ap-proved. Unanimous.

Meeting adjourned at 9:09 p.m.

Submitted by Catherine Gombos, Region 9 Board of Education Secretary