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Minutes of Board of Finance, 10/27/2014

AGENDA: Board of Finance

RECEIVED 11/03/2014 9:35am
Michele R. Grande – Redding Town Clerk

Minutes

Present: Alvarez (Chairman), Clark, DeSalvo, Dolan, Mazzucco, Yonkers
Also present: three members of the public, First Selectman Pemberton, Selectmen Karvelis & Thompson, Finance Director Gniadek, Tax Collector Moisio, Treasurer O’Donnell, and the videographers

Chairman Alvarez called the meeting on October 27, 2014 to order at 7:30 pm in the Hearing Room of the Redding Town Hall.

APPROVAL OF MINUTES
Motion: move that the Redding Board of Finance accept the minutes of the September 22 2014 meeting as submitted. Yonkers, DeSalvo. Approved. Unanimous.

TAX COLLECTOR REPORT
Mrs. Moisio reported that 53.37% of the budgeted taxes have been collected. A tax sale is scheduled. Two of the properties slated for the tax sale have been paid.

Mr. Mazzucco asked if the identified “orphan” properties had been addressed. Mrs. Moisio stated that no follow-up had been done as yet. She added that there will be cost of the survey and title search for each of the parcels, and that the parcels were very small. There are five parcels that have been identified. Mrs.Moisio said she would return to the project when the tax sales were resolved.

FINANCE DIRECTOR REPORT
Mr. Gniadek reported on the following:

  • Mirma: the final payment to MIRMA last year was $58,530. The final valuation resulted in a refund of $18,800; the Town portion of that is $11,280.
  • Audit: the audit work is on schedule for the draft to be presented at the November Board of Finance meeting. He anticipates that the draft will be sent to the board members and Treasurer prior to the November meeting. Mr. Gniadek noted that the CAFR submittal will be a challenge.
  • 2015-16 Budget: the initial budget department meeting on November 20.
  • CCM Policy Committee on Taxes and Finance: Mr. Gniadek attended the first meeting of this Committee and was successful in having the MBR (Minimum Budget Requirement) added to Legislative Proposals for consideration. When the draft is circulated, he will forward it to BOF members.
  • Board of Education surplus: Mr. Gniadek noted that he confirmed with Town Counsel that adding a CNRE (Capital Nonrecurring Reserve account) would require a Town Meeting. Mr. Alvarez noted that, following discussions at the MBR Committee, the Board of Education returned the unexpended budget amount ($88,180) to the Town’s General Fund.
  • Elderly/Senior tax benefit: Mr. Gniadek reported that following a meeting of himself, the Assessor and the Tax Collector, a draft affidavit was produced. The draft will be reviewed by Town Counsel, and then forwarded to the Board of Finance members for review. Assessor Ford is also working on a letter of instruction to accompany the affidavit.
  • Long Range Planning Committee: Mr. Gniadek noted that this committee would meet within the next 2-3 weeks.

First Selectman Pemberton noted that the forum on the GLDC Project is scheduled for November 17, at 7 pm at the Community Center. The regular Board of Selectmen meeting will follow the forum. Representation of the Zoning Commission, Planning Commission and State of Connecticut have been invited to participate in the forum.

TREASURER REPORT
Treasurer O’Donnell submitted a written report of the cash balances. Two additional CDs have been secured, one at 75 basis points and the other at 80 basis points. A meeting was held on October 22 with representatives of Webster Bank to discuss the results of the first 3 months of the new relationship. Work is continuing to work out any issues and inquiries were made to explore additional services such as the use of purchase cards or preloaded debit cards for town services.

2015 BOF MEETING SCHEDULE
Mr. Gniadek submitted a list of meeting dates for 2015. Some modifications were suggested.

Motion: move that the Redding Board of Finance adopt the 2015 schedule of meetings as submitted, but changing the location of the March 5 meeting to the Redding Community Center and adding a second budget meeting on March 9. Mazzucco, DeSalvo. Approved. Unanimous.

INDIVIDUAL BOARD MEMBER REPORTS
Mr. DeSalvo reported that the apportionment for Region 9 Board of Education budget for next year will favor Redding. The current year is 54.1%, with 53.31% for next year.

Mr. Alvarez noted the MBR Committee worked with CABE (Connecticut Association of Boards of Education) on a draft resolution for consideration at the annual CABE Delegate Assembly in November. The draft resolution requests flexibility and discretion of the Commissioner of Education for towns encountering decreases in enrollment. Enrollment projections, for next year and the next ten years, are expected to be received by the school administration by the end of October.

First Selectman Pemberton reported that at a recent meeting of the CCM, action was taken to adopt legislation to alleviate the impact of the MBR on the budget

Mr. Dolan reported that he met with the Commission on Aging for a discussion of the Elderly/Senior Tax Benefit program and potential changes to the program. He explained the drivers that led the Board of Finance to look further at the program, especially the rate of growth of the benefit. He noted that some agreed that a Cap might be a reasonable approach to solving the rate of growth. Discussion included the importance of the program to seniors and the lack of other town benefits/programs. There was agreement that when and if a committee is formed, the Commission on Aging should be represented.

ADJOURNMENT
Motion: move that the Redding Board of Finance meeting be adjourned. Mazzucco, Yonkers. Approved. Unanimous.

The meeting adjourned at 8:07 pm

Submitted by Mary Maday, Recording Secretary