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Minutes of Board of Selectman Special Meeting, 04/11/2016

AGENDA: Board of Selectmen Special Meeting

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Minutes

Present: Pemberton, Karvelis, Thompson

Also present: three members of the public

First Selectman Pemberton called the April 11, 2016 meeting to order at 7:20 pm.

DISCUSSION AND ACTION ON CAPITAL PROJECTS AT REDDING ELEMENTARY SCHOOL AND JOHN READ MIDDLE SCHOOL IN THE AMOUNT OF $5,450,000 AS RECOMMENDED BY THE BOARD OF FINANCE

Mrs. Pemberton noted that this motion is required to add the funding item to the Referendum vote in May.

Motion: to include in the call of the Annual Town Budget Meeting to be held on April 20th,  2016 the request for funding of capital projects at Redding Elementary School and John Read Middle School in the amount of $5,450,000 to be funded by short term borrowing pending long term financing as recommended by the Board of Finance and to send the request to referendum to be held as set by the annual town meeting. Karvelis, Thompson.

Mrs. Pemberton opened the meeting to public comment.

Robert Webbe, Seventy Acre Road: Mr. Webbe expressed his concerns about the financial management and processes being used by the Director of Finance, Peggy Sullivan and her staff. He related his understanding of the issue with the replacement of lighting fixtures in the schools without consultation and knowledge of the boards of education or the Town of Easton.  He believes the process to be used with major expenditures was avoided with the decision to replace the lighting.  He cautioned that this may also be the case with the proposed capital expenditure for the HVAC projects in the Redding schools.

Mrs. Pemberton commented that the lighting replacement project was based on prequalified vendors. She added that the Region 9 Board of Education has requested additional information on the project. Mr. Karvelis noted that the increase in the capital request for the HVAC project is the result of more specific costs for the work rather than the estimates that the committee was working with.  Mr. Webbe commented that his desire is to raise awareness of the avoidance of process and bypassing of oversight on these projects.

James Miller, Middlebrook Pond Road: Mr. Miller commented that the HVAC project has nothing to do with the lighting replacement project. He toured both RES & JRMS with the Board of Finance members and it his opinion that the HVAC systems in the school are in great disrepair.  He fully supports the proposed project.

Vote on Motion: Approved, Unanimous.

ADJOURNMENT

Motion: Move to adjourn the meeting. Thompson, Karvelis. Approved. Unanimous.

The meeting adjourned at 7:37 pm.

Submitted by Mary Maday, Recording Secretary