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Minutes of Board of Selectmen, 10/20/2014

AGENDA: Board of Selectmen

RECEIVED 10/22/2014 8:30am
Michele R. Grande – Redding Town Clerk

Minutes

Present: Pemberton, Karvelis, Thompson
Also present: 15 member of the public, a representative of the Redding Pilot and videographers.

First Selectman Pemberton called the October 20, 2014 meeting to order at 7:30 pm.

APPROVAL OF MINUTES
Motion: move to approve the minutes of the September 15, 2014 meeting as submitted. Karvelis, Thompson. Approved. Unanimous.

Motion: move to approve the minutes of the October 14, 2014 special meeting as submitted. Thompson, Karvelis. Approved. Unanimous.

DISCUSSION OF ESTABLISHMENT OF A UTILITIES COMMITTEE
Mr. Karvelis suggested that a Town Utilities Committee would be helpful in providing the residents with information and a forum for discussion with the various utility agencies. He proposed the establishment of a committee be considered for action at a future board meeting and he provided a draft charge for the committee.

Charge for the Utilities Committee for the Town of Redding

For a temporary period not exceeding two years commencing January 1, 2015, the Town of Redding through the legal authority of the duly elected Board of Selectmen (“the Board”), shall establish a Utilities Committee comprised of five Town residents appointed by the Board to two year terms. The Committee meeting in public session at least monthly, shall, with input from residents, utilities, local businesses, institutions and other local, regional and state boards, commission and authorities, provide advice and recommendations to the Board, and all other Town boards and commissions on matters relating to the activities, the existing and planned infrastructure, the availability of services, rates, safety and disaster preparedness of all public and private utilities providing services, or contemplating providing services, in the Town of Redding. The activities of the Committee shall not infringe or usurp the authority and scope of any other Town board or commission. No later than 90 days before the conclusion of the temporary period, the Committee shall recommend to the Board of Selectmen whether the temporary period shall be extended and term of appointed incumbents or replacements be reset, or that the Board refer the Committee to a Town Meeting or referendum for the purpose of establishing a permanent Utility Commission.

The proposal will be discussed further at a future meeting.

DISCUSSION WITH PARK & RECREATION COMMISSION

1. Discussion of Redding Community Center Athletic Field #2, proposed turf surface. Park & Recreation Commission Chairman Degener noted that the Redding Athletics Fields Committee was disbanded, but there is still interest in converting RCC #2 to a turf surface. The STEAP grant of $400,000 is currently at $347,000, and set to expire in July 2015. There are a number of people who want to proceed with private fundraising efforts to raise about 1/3 of the amount of money needed for the project (estimated between $900,000 and 1.200,000. Mr. Degener suggested that if private fund raising raised 1/3 of the cost, that the Town of Redding could be asked via a referendum to fund 1/3 of the cost. Mrs. Pemberton added that she has verbally requested an extension on the STEAP Grant and believes that would be granted if there is forward movement on the project, suggesting that fundraising begin soon with a goal of a referendum for funding in May 2015. She has collected information and materials from the previous RAFC members and from Blades & Goven who prepared the initial plan and took the project through Zoning, Conservation, etc. The RAFC created a 501C3 Account to collect donations and that account is in good standing with a small balance and is available for use. There will be additional discussion on the topic at the next meeting.
2. Topstone Beach & Park Survey: Mr. Degener provided a preliminary report on the survey of the users of Topstone beach & park. A full discussion of the results and recommendations will be presented at the next meeting.
3. Teen Center: Park & Recreation Commission members Vanessa Alward and John Board provided information on a potential teen center. Mrs. Alward provided details on what other area towns provide for the town’s teens. Mr. Board noted the biggest hurdles is finding an appropriate location/facility and funding. Mrs. Alward suggested that a teen center could come under the auspices of “youth services” rather than Park & Recreation. There will be further discussion by the Park & Recreation Commission members and recommendations presented at the next Board of Selectmen meeting.

ADMINISTRATIVE MATTERS
Appointments:
Motion: move that the Redding Board of Selectmen appoint James Cotton as an alternate to the Board of Ethics. Karvelis, Thompson. Approved Unanimous.

Motion: Move that the Redding Board of Selectmen reappoint Elaine Mintz to the Board of Ethics Karvelis, Thompson. Approved. Unanimous.

Motion: move that the Redding Board of Selectmen appoint Susan Robinson to the Conservation Commission. Karvelis, Thompson. Approved. Unanimous.

Motion: move that the Redding Board of Selectmen reappoint Stuart Green to the Conservation Commission. Thompson, Karvelis. Approved. Unanimous.

Deer Management Program:
Mrs. Pemberton reported that the town managed deer hunt is open and most of the applications were from returning and local residents. Joe Beres of the Conservation Commission reviewed all the application and the process is being handled through the Selectman’s office. Hunters are required to”check in” and “check out” through the Communications Center. The season runs through January 31, 2015 and is for bow hunting only.

Gilbert & Bennett Wire Mill Public Forum
Mrs. Pemberton suggested that a public forum on the status of the G & B project be scheduled for the night of the next regularly scheduled board meeting, November 17, 2014. The location of the meeting will likely be the Redding Community Center which can accommodate more people that the Town Office Building.

Roads: fall paving
Mrs. Pemberton noted that fall paving is underway in the Georgetown area and the east side of town. A few roads are being micro sealed to preserve the surface and other roads are being crack sealed. The IceBeGone has been ordered and the Highway Departments garage addition has been completed allowing all the vehicles to be stored indoors.

Municipal Certificate for Master Equipment Lease/Purchase Agreement
Action is required on the Municipal Certificate that will include the lease agreement for the Highway Department dump truck and ToughBooks, and a tractor for the Park & Recreation Department.

Motion: move that the Redding Board of Selectmen, at a regular meeting of the Board of Selectmen on October 20, 2014,. approve and authorize the Finance Director Stephen Gniadek, to represent the Town of Redding, to take action regarding Master Equipment Lease/Purchase Agreement No. BL01262 dated July 15, 2010, the Schedule of Property No. 5 dated September 26, 2014, and authorize the execution thereof. Karvelis, Thompson. Approved. Unanimous.

ADJOURNMENT
Motion: move to adjourn the meeting. Karvelis, Thompson. Approved. Unanimous.

The meeting adjourned at 8:40 pm.

Submitted by Mary Maday, Recording Secretary