Present: Pemberton, Karvelis, Thompson
Also present: seven member of the public, a representative of the Redding Pilot and videographers.
First Selectman Pemberton called the September 15, 2014 meeting to order at 7:31 pm.
APPROVAL OF MINUTES
Motion: move to approve the minutes of the August 18, 2014 meeting as submitted. Karvelis, Thompson. Approved. Unanimous.
Motion: move to approve the minutes of the August 27, 2014 special meeting as submitted. Thompson, Karvelis. Approved. Unanimous.
Motion: move to approve the minutes of the September 4, 2014 special meeting as submitted. Karvelis, Thompson. Approved. Unanimous.
Motion: move that the meeting recess to executive session for a discussion of
1. Performance of an employee
2. Police Department hiring
3. Transfer Station hiring
Motion by Karvelis, seconded by Thompson. Approved. Unanimous.
Mrs. Schiron was invited to be present for the first discussion item.
The meeting recessed at 7:32 pm.
The meeting was reconvened in public session at 8:08 pm
Motion: move that Shaun Donnelly be reappointed as the Redding Building Official for a 4-year term commencing on October 1, 2013. Karvelis, Thompson. Approved. Unanimous.
DISCUSSION OF HERITAGE CENTER
Mrs. Pemberton opened the discussion regarding the changes at the Heritage Center, specifically requiring advance registration and payment for classes/programs. Marie Sibilio, Senior Center Coordinator reported that advance registration is going well. She is in the process of being trained on the RecTrac program used by Park & Recreation and that system will be used for registrations/payments. In addition, credit card payments are now available. Program information was included in the Park & Recreation brochure that was mailed to all residents. Online registration for programs is expected to be available in October.
The topic of “drop-in” fees was discussed. Mrs. Sibilio noted that most senior centers allow a “drop-in” fee and that is under consideration. Rosalind Kopfstein, Chairman of the Commission on Aging, suggested that be discussed at the next Commission meeting.
Mrs. Pemberton suggested the registration/payment process be reviewed again at the November meeting. More data will be available at that time.
DISCUSSION OF REDDING CENTER POST OFFICE
Mrs. Pemberton reported the Redding Center Post Office will be reducing hours soon. Window service will only be available for four hours in the morning during the week and regular hours on Saturday. These new hours will impact access to the post office boxes. The post office has suggested putting the post offices boxes outside, but the appearance is questionable. The other suggestion was to put a different type of lock on the door that could be controlled remotely. The Town offices housed in the building are concerned about the access and safety if the exterior door is unlocked. The installation of a camera (with direct feed to the police department) was discussed. The issue of who is responsible for the costs incurred for the more expensive locks and camera will need further discussion and negotiation with the post office.
DISCUSSION AND ACTION ON WCCOG ORDINANCE
Mrs. Pemberton reported that the merging of the two regional service agencies has been approved and the Town of Redding needs to vote on the ordinance creating the WCCOG (Western Connecticut Council of Government).
Motion: move that the Board of Selectmen set October 20, 2014, at 7:00 pm in the Town Hall Hearing Room for a Town Meeting to approve the WCCOG Ordinance. Karvelis. Thompson. Approved. Unanimous.
DISCUSSION OF RETIREMENTS
Mrs. Pemberton reported that three employees of the Highway Department have taken advantage of the Early Retirement Incentive in their contract. Linda Fitch, David Fitch and Richard Schneeberger will retire on December 12, 2014.
DISCUSSION OF MS4 REGULATIONS
The CT Department of Energy and Environment has imposed further unfunded mandates relative to storm water conditions and treatment. The requirements include the collection of leaves, frequent street sweeping, catch basin clean-outs, etc., with costs that are prohibitive. HVCEO (Housatonic Valley Council of Elected Officials) issued a letter in opposition to the regulations.
DISCUSSION OF POLICE COMMUNICATION TOWER
Mrs. Pemberton noted the proposed police communication tower will be discussed at the Zoning Board of Appeals meeting on Tuesday evening. Following that public hearing, the Planning Commission will also consider the proposal.
DISCUSSION OF ROAD RECONSTRUCTION
The first phase of the 4-year Road Reconstruction package was approved and will begin shortly.
Related to the road work, the Planning Commission recommended the use of reflectors as a method for traffic calming rather than the yellow striping, particularly on scenic roads. The Highway Department did not stripe the newly paved Cross Highway from Newtown Turnpike to Route 58, so a trial of the reflectors could be done. The cost of the reflectors for that short section of road is $1,925 (35 reflectors). Mrs. Pemberton noted that the cost to stripe that portion of the road is only $300.
The Planning Commission also raised an issue with the widening of roadways during the road reconstruction process. The Poverty Hollow road was inadvertently widened, and that has been corrected and returned to the previous width. Mrs. Pemberton noted that the work on Cross Highway was outside of the roadway reconstruction project, and was a routine repaving of existing roadway. There was no intention to widen that road, only repave existing roadway. Mrs. Pemberton will work with the Planning Commission on the issue.
DISCUSSION OF GILBERT & BENNETT WIRE MILL PROJECT PUBLIC FORUM
The board members discussed scheduling a public forum on the status of the project. A date for the forum will be set at a later date.
DISCUSSION OF AUTHORIZING RESOLUTION FOR REFUND OF CAPITAL EXPENDITURE
Approval of an authorizing resolution is needed to request of refund. An equipment purchase was authorized, a purchase order was issued and a check for payment was made for the purchase. Before the purchase was completed, the purchase was changed to a lease purchase. The resolution request is for the return of the difference between the purchase and the lease payment, about $24,000.
Motion: move that the Board of Selectmen approve the authorizing resolution for the refund of the capital expenditure as presented. Karvelis, Thompson. Approved. Unanimous.
Turf field for Redding Community Center: Mrs. Pemberton reported that a group of individuals is interested in doing private fundraising for the turf field. She noted that the STEAP Grant, currently in place with $350,000 in funds, will expire in July 2015 if not used.
Deer Hunt Program: The Conservation Commission is working on a program to manage the deer hunting program. Mrs. Pemberton is hopeful that a resolution will be available by October 1, 2014.
Tower at West Redding Fire House: Mr. Karvelis asked about the newly constructed tower behind the West Redding Firehouse. Mrs. Pemberton reported that the Zoning Officer has issued a cease and desist order, a permit and approvals for the tower do not exist.
James Miller, Middlebrook Pond Road: Mr. Miller asked for an analysis of the cost of the road reflectors with the cost of the water based striping paint and the oil based striping paint. He noted that the Town uses the water based paint due to the higher cost of the oil based paint. He also noted that the Weston Post Office lobby is open 24/day and suggested the Redding Center could be handled the same way if better, more secure doors/locks were installed on the Town offices in the building.
Motion: move to adjourn the meeting. Karvelis, Thompson. Approved. Unanimous.
The meeting adjourned at 9:17 pm.
Submitted by Mary Maday, Recording Secretary