Board of Selectmen Meeting
Monday, September 16, 2019
Town Hall Hearing Room, 7:30 p.m.
Present: Julia Pemberton, First Selectwoman; Peg O’Donnell, Selectwoman; Michael Thompson, Selectman.
Also present: members of the public; videographer.
1. Call to Order
Julia Pemberton called the meeting to order at 7:30 p.m.
2. Approval of Minutes of August 19, 2019
On the motion of P. O’Donnell and the second of M. Thompson, the Board voted unanimously to approve the 8/19/19 Minutes as amended: Page two, fourth paragraph, last sentence, change to “The project will necessitate the use of ground penetrating radar equipment.”
On the motion of P. O’Donnell and the second of M. Thompson, the Board voted unanimously to move Agenda Item 6 to Agenda Item 3.
3. Discussion of Consultant for BOE and BOF Budget Process
Susan Clark, Board of Finance, was present to review a submitted proposal to utilize an external party to facilitate conversations between the Board of Finance and Board of Education. Ms. Clark recommended Stephanie Rogen of Greenwich Leadership Properties. Ms. Rogen would meet with identified parties and facilitate a discussion of education within the context of this town.
P. O’Donnell questioned Ms. Clark as to what she is hoping to accomplish. Ms. Clark stated better communication, better understanding, a more productive budget process and better budget structure.
Susan Clark confirmed that the proposed consultant has experience working with public schools and will provide her services on a reduced fee schedule. Dr. McMorran and members of the Board of Education have responded positively to the proposal.
First Selectwoman Pemberton will confirm that the proposal doesn’t need to go out to bid. A one-time transfer of funds from the contingency fund can be made without going to a special town meeting. The item will be discussed at the next Board of Finance meeting, 9/23/19.
Dr. Yonkers, Chair Board of Finance, stated that the next Board of Education meeting is 10/1/19. P. O’Donnell confirmed that Board of Selectmen would also be present at a public meeting.
Jim Miller questioned the possibility of the Boards meeting prior to a public meeting. Mrs. Pemberton responded that the meeting needs to be public in order to comply with FOIA regulations. Dr. Yonkers asked if executive session can be used, J. Pemberton stated that only negotiation, litigation and performance review can be discussed in executive session. M. Thompson agreed that any tri-board meeting would have to be properly noticed and conducted publicly.
4. Building Department: Change of fee scheduled (Shaun Donnelly)
5. Town Plan/Conservation Development: Community Survey
Mr. Tse stated that Ridgefield has recommendations and implementation strategies. He requested more information re: long-range planning. Joe Lange, Black Rock Turnpike, questioned who monitors implementation of the plan. J. Pemberton encouraged reading the document which will be on the town website 9/18/19 for a duration of one month. An email will be sent out to notify residents of the survey.
6. Milone & MacBroom: Long Ridge Crossing
First Selectwoman Pemberton has met with Milone & MacBroom and reported that traffic and speed analyses will be done in response to complaints re: stop signs, gate placement and reports of speeding vehicles.
Jim Miller noted his concern re: reduced parking spaces at the post office.
7. Other Business:
Reappoint Judge Emerson to the Ethics Commission, full term
On the motion of M. Thompson and the second of P. O’Donnell, the Board voted unanimously to reappoint Judge Emerson to the Ethics Commission for a full term.
Umpawaug and Marchant Roads have been delayed due to rain and will begin in two weeks.
Fire Radio Communications Update
Fire Departments are getting specs together on equipment.
Welcome to new PD officer, Peter Trahan
Peter Trahan has joined the Police Department filling a vacancy.
Discussion of Sustainable CT Program
Alice Smith in the Town Hall is the contact on this statewide program. Funds will be obtained via grants only.
Historic Cemeteries: Maintenance & Restoration
No new information.
Louise Wagner asked if there was a plan to create a database of information re: individuals buried in town cemeteries. J. Pemberton suggested contacting the town historian Brent Colley and Mrs. Pemberton will bring the issue to the Historical Society.
8. Public Comment
Peter Bonfanti thanked J. Pemberton for attending a recent current events meeting. Colleen Pilato stated that the letter sent re: town vote on roads was beneficial to new residents and suggested a similar letter regarding the survey. It was confirmed that a letter will be sent. Jim Miller asked if the new police officer is a second detective and J. Pemberton confirmed he is a patrol office. Mr. Miller noted his appreciation for being permitted to comment on agenda items as they are discussed.
9. Executive Session: Employee Performance
On the motion of M. Thompson and the second of P. O’Donnell, the Board voted unanimously to go into Executive Session at 8:37 p.m.
The Board came out of Executive Session at 9:05 p.m. No votes or other action was taken during Executive Session.
On the motion of M. Thompson and the second of P. O’Donnell , the Board voted unanimously to adjourn the meeting at 9:06 p.m.
Kristi C. Reilly