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Minutes of Board of Selectmen, 11/18/2019

AGENDA: Board of Selectmen

RECEIVED 11/21/2019 10:21am
Kathleen R. Miserendino - Redding Deputy Town Clerk

Board of Selectmen Meeting
Monday, November 18, 2019
Town Hall Hearing Room, 7:30 p.m.

Present: Julia Pemberton, First Selectwoman; Peg O’Donnell, Selectwoman; Michael Thompson, Selectman.

Also present: members of the public; videographer.

1.      Call to Order

Julia Pemberton called the meeting to order at 7:36 p.m.

2.      Approval of Minutes of October 21, 2019

On the motion of P. O’Donnell and the second of M. Thompson, the Board voted unanimously to approve the 10/21/19 Minutes.
On the motion of M. Thompson and the second of P. O’Donnell, the Board voted unanimously to add New Public Comment to the Agenda.

Mike D’Agostino, Region 9 Board of Education, presented the Board with the first Hall of Fame award from ezIQC, a construction procurement agency that awards the low bidder a region on the State and utilizes the State bid process.  Mr. D’Agostino estimated that using ezIQC has saved the Town $1 million on projects.

3.      WPCC: Discussion of crack in foundation of Waste Treatment Plant and proposal from Milone & MacBroom for engineering to determine cause and repair.

Jim Miller, Selectmen’s Representative on the WPCC, and WPCC member David Pattee were present. The initial assessment from Milone & MacBroom has been received.  Mr. Miller stated that preliminary work in determining the problem has been done.

Mr. Thompson questioned if the inspection and repair can be done in steps or if it needs to be done all at once. First Selectwoman Pemberton confirmed that the building is town owned. The first step is a site visit and subsequent report followed by a preliminary design and cost estimate. The project would then be presented to the Board of Finance to determine the funding mechanism.

J. Pemberton stated that the FY 21 budget process has just begun. Mr. Thompson asked how long the inspection and determination of the repair will take.  Mr. Miller stated that there is concern that the soil may continue to sink.

The proposal will be discussed with the Board of Finance at the next meeting with the goal of obtaining authorization to commence step one at an approximate cost of $3300. J. Pemberton will review possible funding sources with Finance Director Steve Gniadek.

4.      Proposed Budget Calendar

First Selectwoman Pemberton stated that a budget workshop is scheduled for 1/10/20. Mr. Thompson noted the sparsity of information from the Board of Education. J. Pemberton reported that per Scott Reiss, additional time is need for submission.

5.      Proposed BOS meeting dates for 2020

The meeting schedule for 2020 was reviewed.  The January and February meetings fall on holidays and will be scheduled as Special Meetings to be held on Tuesday, January 21, 2020 and Tuesday, February 18, 2020.

On the motion of M. Thompson and the second of P. O’Donnell, the Board voted unanimously to approve the meeting schedule and change the dates for the January and February meetings.

6.      Discussion of Station Road Bridge Project for Summer 2020

First Selectwoman Pemberton reported that the proposed bridge project has gone out to bid and the lowest bid received is $409,000.  The LoCIP fund has a balance of $700,000.  A town meeting will be required for authorization to transfer funds.

7.      Appointments: Chuck Cilo for Planning Commission as an alternate member

On the motion of J. Pemberton and the second of P. O’Donnell, the Board voted unanimously to appoint Chuck Cilo as an alternate member of the Planning Commission.

8.      Administrative:
-Status of road work
J. Pemberton reported that road work is done for the season.  The partial Umpawaug Road work is complete and the 2020 work with begin with Marchant Road.

-Status of POCD survey and results
A public meeting to review the survey results is scheduled for 12/4/19 at the Redding Community Center at 7:30 p.m.

-Grouped meeting of BOF/BOE/BOS consultant: budget process/priorities
Groupings comprised of members of BOF/BOE/BOS will meet with the consultant.

-Radio Communications Project status report
J. Pemberton reported that the final design phase report was received today.  R. Gass, B. Pardee and S. Schnell will be requested to attend a meeting for review of the report.

-Sustainable CT
J. Pemberton reported that Darien and Wilton received Bronze certification. She noted that Redding has been engaged in sustainability efforts for a long time.

-Regional Services: WestCog Public Safety Study
J. Pemberton reported on the formation of a selection committee comprised of police or fire officials from New Canaan, Weston, Ridgefield, Redding and Wilton to perform a regionalization feasibility study for certain services. D. Pattee asked if Public Health is one of the areas and J. Pemberton stated that regionalization of Public Health would have a negative financial impact and would not be supported.

9.      Public Comment

Mr. Rhodes questioned if the grouped meeting with the BOE/BOS/BOF consultant will be open to the public.  First Selectwoman Pemberton stated that they will not.  P. O’Donnell confirmed that the consultant will be at the scheduled public meeting.

D. Pattee stated that the Georgetown Fire Department should be included in the regionalization committee because Georgetown supplies services to four towns involved in the discussions.

Jim Miller reported on an article in the News-Times re: regionalization. He cautioned the Board against county government.

10. Adjournment

On the motion of M. Thompson and the second of P. O’Donnell, the Board voted unanimously to adjourn the meeting at 8:30 p.m.

Submitted by:
Kristi C. Reilly

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