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Minutes of ER9 Joint Boards of Education, 05/28/2019

AGENDA: ER9 Boards of Education Joint Meeting

RECEIVED 06/05/2019 8:30am
Michele R. Grande – Redding Town Clerk

EASTON, REDDING, REGION 9 JOINT BOARDS OF EDUCATION REGULAR MEETING
Joel Barlow High School – Library Learning Center
Monday, May 28, 2019 – 7:30 pm
Minutes

ATTENDANCE:
Easton Board of Education: Parker, Chieda, Hicks, Reed, Stinson (Bindelglass arrived late)
Redding Board of Education: Hoffman, Parkin, Hoeing, Pilato, Reilly, Whaley
Region 9 Board of Education: D’Agostino, Johnston, Hocker, Graziano, Williams (Denny arrived late)
Absent: Irwin (Redding), Coppinger, Hancock (Region 9)
Administration: McMorran, Pierson Ugol, Reiss, Pin, Kaplan, Martin, Hammond
Videographer: Ryan Paola
Members of the Public: Approximately 4 members of the public

CALL TO ORDER:
Mr. Parker called the Easton, Redding, Region 9 Joint Boards of Education meeting to order at 7:31 pm.

Easton Board of Education – Mr. Parker called the meeting to order at 7:32 pm.
Redding Board of Education – Mr. Hoffman called the meeting to order at 7:32 pm.
Region 9 Board of Education – Mr. D’Agostino called the meeting to order at 7:32 pm.

PUBLIC COMMENT:
None

BOARD MEMBER COMMENT:
Mr. Parker introduced John Stinson, new EBOE member.

DISCUSSION AND POSSIBLE ACTION: HEALTHY FOOD CERTIFICATION
The Boards discussed renewal of the annual nutrition standards certification. Mr. D’Agostino asked for confirmation that the districts are in compliance. The administration and a representative from Chartwells confirmed that they are and answered questions about Doritos and other snacks that had raised questions in the community.

Motion: move that for the 2019-2020 fiscal year, the Easton Board of Education will continue to certify to the Connecticut State Department of Education that all food items offered for sale to students separately from a reimbursable lunch will meet Connecticut Nutrition Standards. Such certification shall include all food offered for sale to students at all times, in all schools, and from all sources including, but not limited to, school stores, vending machines, school cafeterias, and any fundraising activities on school premises sponsored by the school or by non-school organizations and groups (Chieda, Reed). Approved, 5-0 (Bindelglass not present yet).

Motion: move that for the 2019-2020 fiscal year, the Redding Board of Education will continue to certify to the Connecticut State Department of Education that all food items offered for sale to students separately from a reimbursable lunch will meet Connecticut Nutrition Standards. Such certification shall include all food offered for sale to students at all times, in all schools, and from all sources including, but not limited to, school stores, vending machines, school cafeterias, and any fundraising activities on school premises sponsored by the school or by non-school organizations and groups (Reilly, Parkin). Approved, 6-0.

Motion: move that for the 2019-2020 fiscal year, the Region 9 Board of Education will continue to certify to the Connecticut State Department of Education that all food items offered for sale to students separately from a reimbursable lunch will meet Connecticut Nutrition Standards. Such certification shall include all food offered for sale to students at all times, in all schools, and from all sources including, but not limited to, school stores, vending machines, school cafeterias, and any fundraising activities on school premises sponsored by the school or by non-school organizations and groups (Hocker, Graziano). Approved, 5-0 (Denny not present yet).

DISCUSSION AND POSSIBLE ACTION: EXEMPTION FOR FOOD AND BEVERAGE ITEMS

Motion: move that for the 2019-2020 fiscal year, the Easton Board of Education will allow the sale to students of food items that do not meet Connecticut Nutrition Standards and beverages that do not meet the requirements of state statute (Section 10-221q of the Connecticut General Statutes), provided (1) such sale is in connection with an event occurring after the end of the regular school day or on the weekend, (2) such sale is at the location of the event, and (3) such food and/or beverage is not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting or extracurricular activity. The “school day” is the period from midnight to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales (Chieda, Reed). Approved, 5-0 (Bindelglass not present yet).

Motion: move that for the 2019-2020 fiscal year, the Redding Board of Education will allow the sale to students of food items that do not meet Connecticut Nutrition Standards and beverages that do not meet the requirements of state statute (Section 10-221q of the Connecticut General Statutes), provided (1) such sale is in connection with an event occurring after the end of the regular school day or on the weekend, (2) such sale is at the location of the event, and (3) such food and/or beverage is not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting or extracurricular activity. The “school day” is the period from midnight to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales (Reilly, Parkin). Approved, 6-0.

Motion: move that for the 2019-2020 fiscal year, the Region 9 Board of Education will allow the sale to students of food items that do not meet Connecticut Nutrition Standards and beverages that do not meet the requirements of state statute (Section 10-221q of the Connecticut General Statutes), provided (1) such sale is in connection with an event occurring after the end of the regular school day or on the weekend, (2) such sale is at the location of the event, and (3) such food and/or beverage is not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting or extracurricular activity. The “school day” is the period from midnight to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales (Hocker, Graziano). Approved, 6-0.

DISCUSSION AND POSSIBLE ACTION: CHARTWELLS CONTRACT
Board members discussed the duration of the Chartwells contract and the recommendation of the Food Service committee that the Boards exercise its option to renew the contract. Historical information was given about the reason for structuring the contract this way, with annual renewal options. Board members reviewed survey information and members of the Food Service and Wellness committees spoke about their discussion of the results with Chartwells.

Motion: move that the Easton Board of Education exercise its option to renew the Chartwells contract for the 2019-2020 school year (Bindelglass, Stinson). Approved, 5-0. Chieda abstained.

Motion: move that the Redding Board of Education exercise its option to renew the Chartwells contract for the 2019-2020 school year (Parkin, Hoffman). Approved, 6-0.

Motion: move that the Region 9 Board of Education exercise its option to renew the Chartwells contract for the 2019-2020 school year (Graziano, Denny). Approved, 6-0.

DISCUSSION AND POSSIBLE ACTION: BUS DEPOT
Mr. Parker presented information regarding the current bus contract and asked the three boards to consider the idea of housing the buses on land owned by one of the three districts when the current contract expires. Mr. Parker cited the potential savings to each district as the motivating factor. No action was taken. Mr. Parker will share more information about any possible release from the current lease agreement with Bethel at the next meeting.

DISCUSSION AND POSSIBLE ACTION: PLAN OF ACTION FOR CONTINUOUS
IMPROVEMENT, TEN ACTION STEPS
Dr. McMorran and the Easton, Redding and Region 9 administration presented the boards and the public with an overview of the action plan. Areas of focus were discussed, including curriculum alignment between Easton, Redding and Region 9. Members of the boards thanked Dr. McMorran for providing this prioritized look at district goals. Each board will use these goals to frame discussions about resource allocation.

ADMINISTRATIVE REPORTS:
Mr. Reiss discussed the Central Office health insurance account status and advised the respective boards of their recommended use of unspent funds to cover the negative balance he anticipates for the end of the year.

BOARD OF EDUCATION COMMITTEE REPORTS:
Mrs. Pilato reported for the Wellness Committee and noted that the school nutritionist had left the district.

Mr. Bindelglass reported on the meeting of the Health Insurance Committee and continued review of the state partnership plan as an alternative.

PUBLIC COMMENT:
None.

BOARD MEMBER COMMENT:
None.

ADJOURNMENT

Motion: move that the Easton Board of Education adjourn the meeting (Parkin, Reilly).
Approved 6-0.

Motion: move that the Redding Board of Education adjourn the meeting (Hicks, Stinson).
Approved 6-0.

Motion: move that the Region 9 Board of Education adjourn the meeting (Hocker, Graziano).
Approved 6-0.

The meeting was adjourned at 9:33 p.m.

Recorded and Submitted by,
Jenny Chieda, Easton Board of Education Secretary