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Minutes of Long Range Financial Planning Committee, 09/15/2020

AGENDA: Long Term Financial Planning Committee

RECEIVED 10/25/2020 9:41am
Michele R. Grande – Redding Town Clerk

Long Range Financial Planning Committee
September 15th, 2020
4:30 p.m.

Minutes

Attending via zoom

Committee Members: Steve Gniadek, Scott Reiss, Julia Pemberton, Kim Yonkers, Wes Higgins

Additional Town Officials attending: Peg O’Donnell, Chris Parkin, Jen Wyss

The meeting was called to order at 4.33 pm.

The Slides of the draft for the flow chart titled Capital Project Funding Process Description for Required Approvals was discussed. Julia Pemberton then offered her written description of the capital request process and her document was shared via zoom. Several edits and additions were made to Julia’s document during the ensuing discussion. The edited document was sent to Wes to be incorporated into the draft Capital Project Funding Process Description.

Kim Yonkers asked clarification regarding who is responsible to place a request for a capital item on the plan maintained by the LRFPC and it was determined that Steve Gniadek would handle all Town requests and Scott would handle BoE requests and provide those to Steve.

Requests that are created as a result of an emergency situation will require a more direct presentation to the BoF and that description will be created as a separate addendum.

Jenn Wyss commented that it is valuable to the BoF and the community to have a written process plan and for the LRFPC to provide recommendations to the BoF.

Peg ODonnell noted that the importance of a written process plan to avoid confusion.

The Committee then discussed the expected timeline of capital requests. Preliminary schedules of capital items need to be provided to the LRFPC by early December. Steve recommended that projects that are approved by the BoE, the WPCC, and the BoS be reviewed at the regular BoF February meeting permitting the BoF time to discuss and review the capital items before the operating budgets are reviewed.

In the Public Comment period Nancy Peltz-Paget asked if all capital projects have been vetted and put out to bid before requesting approval. Julia responded that usually that would be the case and certainly by the March, before budget approvals are granted the vetting would have been completed.

The meeting adjourned at 5:37 pm.

Submitted by Wes Higgins

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