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Minutes of Park and Recreation Commission, 10/05/2015

AGENDA: Park and Recreation Commission

RECEIVED 10/07/2015 8:30am
Michele R. Grande – Redding Town Clerk

Minutes

Present: K. Jones, S. Palmer, V. Alward, J. Board, J. Dorenbosch (8:20 pm), L. Valenti
Also present: Rob Blick, one member of the public and 4 people for the skate park presentation

Chairman Jones called the meeting to order at 7:37 pm in the conference room of the Park & Recreation Department in the Community Center

APPROVAL OF MINUTES
Motion: move that the minutes of the September 15, 2015 meeting be accepted as presented. Board, Palmer. Approved. Unanimous.

DIRECTOR’S REPORT
Mr. Blick reviewed his written report.

  • Fields:  there were no major problems with last week’s heavy rain. The fields have been aerated and fertilized. He is looking for a part time maintenance person to assist an fill in when needed.
  • Athletic facility use: scheduling for the various fields and facilities is being done. Some problems with equipment and supervision at JRMS is being addressed. He noted the importance of having a good relationship with the school administration and staff.

Motion: move that the Director’s Report be accepted. Palmer, Valenti. Approved. Unanimous.

LETTERS/CORRESPONDENCE
The request for a fundraiser at Topstone Park has been approved. The appropriate insurance information was submitted and the event is scheduled.

PUBLIC COMMENT
None

OLD BUSINESS
None

DISCUSSION OF ANNUAL REPORT
Mr. Jones prepared a report and asked Commission members for their feedback. The final copy will be submitted by the end of the month.

DISCUSSION OF TOPSTONE UPGRADES
The bathroom improvement work at Topstone is being planned. Mrs. Hunter is working with Mr. Blick on the changes.

DISCUSSION AND POSSIBLE ACTION ON TOPSTONE FEES FOR 2016
Mrs. Alward is collecting data on what other towns are charging for beach memberships. She noted that there are a variety of options and configurations. She will continue to collect information before she presents anything to the Commission. She suggested consideration of a parking fee that would capture some revenue from the dog walkers who use the park. The cost for non-resident membership is double the cost of resident membership. Mr. Blick provided a data on weekend use/revenue for resident and non-resident.

There was also discussion of enforcement of beach rules, especially related to the use of cooking grills, volleyball use, alcohol use and smoking. Mr. Blick will work with staff on enforcement issues.

Mr. Blick commented that next year, renewals of membership passes will be able to be done online. The issue of paying by credit card at the park could be done, using the old fashioned paper charge method. The cost of having a card reader at the park is not practical or economical.

PRESENTATION OF SKATE PARK PROPOSAL
Aiden Sheahan, a Freshman at Barlow, presented a proposal for a neighborhood skate park in Redding. The presentation was thorough and interesting. It included information about other area towns with skate parks, the need, sample configurations, cost data, etc. He suggested several sites for the park, including two parcels owned by the Redding Land Trust, the Boys & Girls Club, and the Community Center. Additional information regarding available grants will be obtained and shared with Commission members.

Mr. Jones asked if a Commission member was willing to head up a subcommittee to further explore the proposal and Mrs. Valenti volunteered to head up such a subcommittee

DISCUSSION OF CONCERT ON THE GREEN INITIATIVE
At the previous meeting, Mrs. Alward commented that she had a person interested in working on the planning and oversight of the Concert on the Green. She will put that person in touch with Mr. Blick for discussion and the possibility of working together on the planning.

DISCUSSION AND ACTION ON RCC #2 FIELD/STEAP GRANT
The Commission discussed the possibility of using the remainder of the STEAP Grant funds to correct or repair the drainage of the fields. That work would include getting new cost estimates, zoning approvals, etc. Commission members were in agreement that this was the way to proceed.

Motion: move that the Redding Park & Recreation Commission recommend to the Redding Board of Selectmen that the remaining STEAP Grant be used to improve or correct the drainage for the Redding Community Center fields. Dorenbosch, Palmer. Approved. Unanimous.

DISCUSSION OF PARK & RECREATION ORDINANCE
The original ordinance creating the Park & Recreation Commission was reviewed and edited to make it more current and adjust the membership number. The final revision will be forwarded to the First Selectmen for consideration. Any change in the ordinance would need to be approved at a Town Meeting.

PUBLIC COMMENT
Barbara Rhymaun, Gallows Hill Road Extension: Mrs. Rhymaun commented that there as considerable soil testing and other testing done on the fields and that these would be helpful in moving forward with the improvement of the drainage.

ADJOURNMENT
Motion: move to adjourn the meeting. Board, Alward. Approved. Unanimous.

The meeting was adjourned at 9:08 pm

Submitted by Mary Maday, Recording Secretary