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Minutes of Park and Recreation Commission, 11/02/2015

AGENDA: Park and Recreation Commission

RECEIVED 11/03/2015 10:46am
Michele R. Grande – Redding Town Clerk

Minutes

Present: K. Jones, S. Palmer, C. Hunter, J. Board, J. Dorenbosch (8:15 pm)

Also present: Ronna Brier and Rob Blick

Ms. Brier is a newly appointed Commission member, but has not yet been sworn in. A quorum was not present.

Mr. Jones began the meeting at 7:42 pm

DIRECTOR’S REPORT
Mr. Blick reviewed his written report.

  • Basketball program: the ratings clinics and team set-ups are being done this week.
  • Gym space for the winter has been allocated.
  • Topstone Bathroom project: Mr. Blick and Mrs. Hunter met to discuss moving forward with bathroom renovations at the park. Mrs. Hunter is exploring options with a focus on durability and maintenance.
  • Rain:  the heavy rain last week caused the fields to be closed for one day
  • Pavilion Project: the project is on the Town Long Range Financial Plan for fiscal year 2016-17. The Board of Finance reviewed the overall Plan and questioned why the proposal for a pavilion was on the list. Clarification of the use and need will be presented to the Long Range committee, along with an actual quote for the cost of the project.
  • Mr. Blick met with New Pond Farm’s Tim Laughlin and with Mart Twain Library’s Anna, to discuss working together on programming options.

DISCUSSION OF TOPSTONE BEACH FEES FOR 2016
Mr. Blick provided a draft of proposed fees for beach users. He noted that there is a minimal increase for residents and guests. The primary increase is for non-resident users of the beach. No action was taken; this will be discussed further at the next meeting.

DISCUSSION OF SKATE PARK FEASIBILITY
This item was tabled to the next meeting.

DISCUSSION OF CONCERT ON THE GREEN INITIATIVE
This item was tabled to the next meeting.

DISCUSSION AND ACTION ON PARK & RECREATION ORDINANCE
Mr. Scott will finalize the proposed change to the ordinance creating the Park & Recreation Commission. The primary change is to reduce the membership to seven members with two alternate members. This will allow for a meeting quorum of four members. Mr. Jones will forward the proposal to the First Selectmen for review by town counsel.

Mr. Dorenbosch arrived, 8:15 pm

CALL TO ORDER
A quorum was now present and Mr. Jones called the meeting to order at 8:16 pm.

APPROVAL OF MINUTES
Motion: move that the minutes of the October 5, 2015, 2015 meeting be accepted as presented. Board, Dorenbosch. Approved. Unanimous.

INTRODUCTION
Ronna Brier, a newly appointed Commission member was introduced.

CORRESPONDENCE
Mr. Blick received the final plan for the student working on a Topstone Beach grill project for Boy Scouts. The project has been approved and will move forward.

TRUNK OR TREAT STREET
Mrs. Hunter reported the event, co-sponsored with the Neighbors and Newcomers, was successful. There were fewer “trunks” than previously, but felt that the scheduling of the event on the actual night of Halloween made it difficult for most families.

2016 MEETING DATES
The list of meeting dates for 2016 was reviewed. Meetings are scheduled for the first Monday of the month, with the exception of July & September when they are the second Monday. The schedule of dates will be filed with Town Clerk.

ADJOURNMENT
Motion: move to adjourn the meeting. Palmer, Board. Approved. Unanimous.

The meeting was adjourned at 8:24 pm

Submitted by Mary Maday, Recording Secretary