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Minutes of Park and Recreation Commission, 07/13/2020

AGENDA: Park and Recreation Commission

RECEIVED 07/15/2020 10:31am
Kathleen R. Miserendino - Redding Deputy Town Clerk

Park and Recreation Commission
July 13, 2020
Meeting Minutes

Present: Kevin Jones (Chair), Scott Palmer, Mitch Edwards, Lorcan O’Connor, Pete Graziano

CALL TO ORDER
Mr. Jones called the meeting to order at 7:31 pm.

APPROVAL OF MINUTES FROM June 1, 2020
Motion to approve the minutes: O’Connor, Graziano (second), 5-0.

PUBLIC COMMENT
None

REVIEW OF DIRECTOR’S REPORT
Mr. Blick reviewed his report:

  • Since the last meeting, the department have made some changes to the current summer policy at Topstone Park, in an effort to benefit residents. Some of those changes include: Increase reservation requests from 2 to 3 (at one time) and re-introducing the sale of season passes to ease the financial burden of families that frequent the park.
  • Town offices are not open yet, but Park and Recreation staff have been taking turns to physically be in the office each day, individually.
  • The survey results regarding the “Playdate” program were overwhelmingly positive (79% support), but reservations for those dates have not reflected the response from the survey. Currently, only two days have enough participants to run the program.
  • Staff has been tested for COVID-19.
  • After-school program planning has been difficult. The state guidelines do not allow for community groups to use school buildings.  We are awaiting to hear the final return-to-school plans from the Superintendent.

LETTERS OR CORRESPONDENCE
-Mr. Blick received some angry suggestions regarding the Topstone Park registration procedure but was able to resolve the issues with further explanation of the policy to the individual.  He also received a complaint from an individual stating they were not notified that the spring class offerings were cancelled, and it was suggested that a postcard should have been sent out to  everyone stating that there would be no catalogue – so that anyone who did not use online web services or email could stay informed.  Mr. Blick stated that even a postcard mailing would be at a cost of $600-$700, which would be tough to justify when no money was coming in to offset the cost.  Mr. Jones stated that the Commission will make note of the request, but hoped that there would only be one pandemic, thus eliminating the needs for postcards in the future.

DISCUSSION OF PREVIOUS BUSINESS
None

DISCUSSION OF TOPSTONE PARK
Mr. Palmer stated that he heard one complaint about walk-ups not gaining entry to the swimming area of Topstone, even though it was clear the park was not at capacity at the time.  Mr. Blick explained that a family, for instance, may walk up at 10:00am and not see a full park, however, our reservations may bring us to capacity at 11:00am.  In this case, we would not allow entry to a walk-up at the park at 10:00am.  This is precisely why the reservation system is in place – to ensure all safety protocols are being followed.  Mr. Jones stated he has received all positive responses to the reservation policy and that families have responded that they feel safe and comfortable while using the park.  Mr. Blick added that we are also tracking cancellations and no-shows, in an effort to make-sure repeat cancellations and no-shows are less frequent.  Many time slots are filled to capacity on a daily basis.

ADDITIONAL NEW BUSINESS OR INITIATIVES
None

SUPPLEMENTAL PUBLIC COMMENT
None

ADJOURNMENT
Motion Jones, Edwards (second), unanimous. Adjourned at 8:14 pm

Submitted: Kevin Jones

 

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