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Minutes of Park and Recreation Commission, 09/14/2015

AGENDA: Park and Recreation Commission

RECEIVED 09/21/2015 8:30am
Michele R. Grande – Redding Town Clerk

Minutes

Present: K. Jones, S. Palmer, V. Alward, C. Hunter, J. Board, J. Dorenbosch (8:15 pm)
Also present: two members of the public

Chairman Jones called the meeting to order at 7:33 pm in the conference room of the Park & Recreation Department in the Community Center

APPROVAL OF MINUTES
Motion: move that the minutes of the June 22, 2015 meeting be accepted as presented. Board, Hunter. Approved. Unanimous.

Motion: move that the minutes of the August 3, 2015 meeting be accepted as submitted. Board, Hunter. Approved. 3-0-2. Mrs. Hunter and Mrs. Alward abstained.

DIRECTOR’S REPORT
Mr. Blick was not present, but he submitted a written report. Mr. Jones reviewed the report with the Commission members.

Topstone issues: there was a discussion of the Topstone issues, including the problems with monopolizing the beach with volleyball games, bringing grills to the park, drinking and smoking. Discussion centered on the enforcement of rules/regulations and the chain of command, the payment of fees at the Park via credit card, and schedule of fees. There will be further discussion of these issues at the next meeting.

Motion: move that the Director’s Report be accepted. Palmer, Hunter. Approved. Unanimous.

LONG TERM PLANNING
Mr. Jones asked Commission members to give further thought to the long term/capital projects that should be included in the Town’s five-year plan. Ideas can be forwarded to him or to Rob.

CORRESPONDENCE
The emails received were primarily regarding the issues at Topstone regarding the use of the beach, presence of loud music, grills, along with smoking and drinking in the woodsy areas.

OLD BUSINESS
Mr. Jones opened the discussion of the ordinance creating the Park & Recreation Commission with nine members. He noted the difficulty of having a quorum (five members) for the meetings. His recommendation is that membership be reduced to seven members, with two alternate members. The process of changing the ordinance was discussed, and will be clarified with the First Selectman and possibly with Town Counsel. Further discussion will follow.

TOPSTONE UPGRADES
Mr. Jones asked Mrs. Hunter to work with Mr. Blick on the improvements that are scheduled for the bathrooms at Topstone Park. There is also a need for someone with a stump grinder to volunteer to grind some stumps in the beach area.

TRUNK OR TREAT STREET
Mrs. Hunter reported the event, co-sponsored with the Neighbors and Newcomers, is planned for October 31, 2015.

FIELD UPGRADE
Mr. Jones reported the costs for improvements to RCC Field #2 exceed the remaining funds in the STEAP Grant. There will be further discussion at the next meeting on how best to use the funds to improve the fields.

Mr. Dorenbosch arrived, 8:15 pm

NEW COMMISSION INITIATIVES
Mr. Jones encouraged commission members to bring new ideas to the meetings for discussion. Mrs. Hunter presented an initiative to increase and integrate the STEAM (Science, Technology, Engineering, Art & Math) classes and programs. The computer center now has a 3-D printer and programs and classes need to be planned for residents of all ages.

Mrs. Alward suggested outsourcing the Concerts on the Green program. She has a friend who is interested in taking over the planning of the concert series, including the scheduling of banks, sponsorship fundraising, food vendors, police coverage and parking. This would be a volunteer effort. Commission members requested that the person make a full presentation at the next commission meeting.

Skate Park: Mr. Jones stated that a student has presented a proposal for a skate park for Redding. The proposal was detailed and included signed petitions for interested participants. This person will asked to make a presentation at the next meeting and the concept will be considered.

PUBLIC COMMENT
A member of the public asked where the skate park would be installed. Mr. Jones indicated that the location was not specified.

A member of the public asked if there had been a survey of residents about what they would like to see in town.

ADJOURNMENT
Motion: move to adjourn the meeting. Hunter, Alward. Approved. Unanimous.

The meeting was adjourned at 8:41 pm

Submitted by Mary Maday, Recording Secretary