Redding Park and Recreation Commission
Tuesday, Sept. 11, 2018
Special Meeting Minutes
Present: Scott Palmer, Kate Schwartz, Mary Lou Carlson, Rob Blick
Call To Order: Scott Palmer called the meeting to order at 7:37 p.m.
Director’s Report:
-Rob reported on summer staff positions at Topstone and that docks have been pulled out for the season. One of the new supervisors this season was Brendon Pallant
-One of the RCC parking lots found to have a better elevation than the field used previously will be used for winter ice skating rink. Parking lot lighting will also be a bonus.
-Extended Day is going well; days being sold out now. Need to monitor Special Needs group for maximum number to best service participants.
-There are more and more requests (at least 4 groups) to give away RP&R programs to help Community Fundraisers. This impacts summer camp, Topstone fees, Basketball league fees, special parties, and parking passes at concert series, Dec. tree lighting, etc. How much should we be giving away; and should we not get a percentage of what is earned on auctioned items?? These are good will offerings but should groups should still donate a portion. Rob felt that there should be an actual concert donation for a parking spot. Some discussion also needed with Selectmen and PTA regarding fundraisers. We need to review this and come up with guidelines. Rob will present a plan at our next meeting.
-Next Redding Hive event scheduled for May, 2019.
-Eagle Scout project to improve Topstone entrance to be completed in next 2 weeks.
Letters of Correspondence:
A film producer contacted Rob to use Topstone Park to film a movie for 10 days in November at night. It was recommended to refer this new use also to Zoning for a review of procedures regarding the number of people, insurance, lighting, noise, etc.
Public Comment: None
Approval of Minutes:
Motion from Mary Lou to approve minutes from last meeting; 2nd by Kate.
Discussion of Previous Business:
Discussion of Movie Night:
-Outdoor movie, Paddington with activities, Girl Scout food, ice cream truck is 9/7.
-Kate was concerned about the variety of activities – need more age appropriate planning for older elementary and middle school kids. Need to review timing and offerings. Kickball discussed
Discussion of changes to email and print communication:
-Kate presented ideas about changes to our email and print communication headliner formats. It would be better to send messages in WORD format. Rob has a template. Kate and Rob will set up a meeting to review this.
-Kate Skidell wants to help create a better page design layout that is consistent. This would include things to be emphasized, color banner, etc.
Additional New Business: None
Supplemental Public Comment: None
Adjournment:
Motion to adjourn by Kate, all approved. Meeting adjourned at 8:25 p.m.
Submitted by Mary Lou Carlson