Commission members: P Degener, Chair; J. Board, C. Hunter, M. McClung, S. Palmer, J. Dorenbosch
Staff: R. Blick
Mr. Degener called the regular meeting on July 28, 2014 to order at 7:36 pm.
Mr. Blick highlighted his written report for July.
Storage Buildings: Grading for the Field Maintenance Equipment Building was completed today. Mr. Blick anticipates that the Building Official will issue a Certificate of Occupancy for the building this week. The field maintenance equipment will be ordered shortly. Work on the Gym Storage Addition is on hold. The Fire Marshall and engineer have been working to resolve fire suppression issues. Agreement has been reached and as soon as the necessary paperwork is completed, work can move forward. The additional cost will come from the contingency.
Topstone: 132 family passes have been sold. The summer activities at the Park are going well. The July Topstone Concert was attended by about 25 people. The August Concert is August 20 with the Yale A Cappella Group.
Youth sports groups: requests for fall use are being submitted. Mr. Blick reported on the use and rental of other areas, including a vendor fair, corporate picnic and other parties.
Softball: the program is going well, with only two weeks left in the season.
Camp: Camp enrollment has been good. A good set of trips and special events were planned. Campers and parents have been pleased with the camp and activities.
Motion: move that the Park & Recreation Commission accept the Director’s Report as submitted. Board, McClung. Approved. Unanimous.
Mr. Blick reported he was contacted by a resident requesting a larger backboard be installed at the tennis courts. Mr. Blick will investigate the cost of a large backboard and report back to the Commission.
Mrs. McClung reported she had good feedback from two residents for the Coffeehouse nights.
APPROVAL OF MINUTES
Motion: move to approve the minutes of the June 23, 2014 meeting. McClung, Dorenbosch. Approved. 4-0-2. Mrs. McClung and Mr. Palmer abstained.
1. Leash issue: The Commission requested that a letter be sent to the individual involved in an unleashed dog incident/child incident. The letter was to request that the dog be leashed. No charges were filed as a result of the incident; therefore the name of the individual was not public information. Another incident involved a patron who was in violation of the ordinance and spoke inappropriately with Topstone staff. The animal control officer has spoken with the individual and requested compliance.
2. Trail Planning and Restoration: Mr. Blick has only one couple who signed up. A meeting with the Greybeards and visit to the Park will be scheduled. The work needed will be reviewed and assigned to the volunteers.
Many surveys have been submitted. Commission members discussed how the public could be encouraged to submit the surveys. Mrs. McClung suggested that more publicity be provided that senior residents over 60 years of age get a discounted Topstone pass for $20.00.
The fall brochure is being completed and will be out shortly.
Motion: move to adjourn the meeting. Dorenbosch, Board. Approved Unanimous.
The meeting adjourned at 8:43 pm
Submitted by Mary Maday, Recording Secretary