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Minutes of Region 9 Board of Education, 12/18/2018

AGENDA: Region 9 Board of Education

RECEIVED 12/27/2018 1:59pm
Michele R. Grande – Redding Town Clerk

REGION 9 BOARD OF EDUCATION
Regular Meeting
Joel Barlow High School
Tuesday, December 18, 2018
Minutes

ATTENDANCE
Region 9 Board of Education members: D’Agostino, Hocker, Denny, Graziano, Williams, Coppinger, Hancock (arrived 8:25)
Absent: Johnston
Administration: McMorran, Pierson Ugol, Reiss, Pin
Others: Videographer and 4 members of the public

CALL TO ORDER
Mr. D’Agostino called the meeting to order at 7:33 p.m.

APPROVAL OF MINUTES
Motion: move to approve minutes of the November 20, 2018 Region 9 Board of Education Regular meeting (Coppinger, Williams). Approved. Unanimous.

STUDENT COMMENT
Maha Ulhaq reported on highlights involving student recognition and achievement over the previous several weeks.

PUBLIC COMMENT
None.

BOARD MEMBER COMMENT
Mr. D’Agostino stated his desire that all members of the Region 9 Board should be included on ListServ communications related to significant events in the ER9 schools, and suggested that there should be a motion to this effect. Discussion followed. Mr. Hocker questioned whether a formal motion was necessary, rather than an informal request.

Motion: move to direct the administration to include all Region 9 Board members on all ListServ communications originating at Central Office and Region 9 (Coppinger, Graziano). Approved 5 – 1 (Hocker opposed).

DISCUSSION AND POSSIBLE ACTION: REVIEW OF ANNUAL AUDIT
The annual Region 9 Audit Report for the year ended June 30, 2018 had been finalized from the draft presented and discussed at the previous month’s meeting, with no significant changes. Ms. Graziano noted that the Audit Committee had reviewed the document.

Motion: move to accept Region 9 annual audit report as presented (Coppinger, Denny). Approved. Unanimous.

DISCUSSION AND POSSIBLE ACTION: STRATEGIC SCHOOL PROFILE REPORT
Dr. McMorran gave a presentation, with slides, of the Strategic School Profile data for Joel Barlow High School as required by and submitted to the State of Connecticut. The data will be publicly available and the presentation will be posted on the Barlow website.

DISCUSSION AND POSSIBLE ACTION: ENROLLMENT PROJECTIONS
Dr. McMorran distributed the Enrollment Projections through 2028 as prepared by Peter Prowda, noting that enrollment numbers do not include a handful of students who do not reside in Easton or Redding. A significant shift in student population percentages from Easton to Redding for the upcoming school year was noted.

DISCUSSION AND POSSIBLE ACTION: REPORT ON 2018 COLLEGE ATTENDANCES AND 2019 APPLICATIONS AND EARLY ACCEPTANCES
Dr. Pin gave a presentation that had been prepared by Paula Panos that detailed the college acceptances and attendance for the Class of 2018, as well as certain early acceptances that had been received by members of the Class of 2019. Dr. Pin also reported on outreach efforts of the Barlow Guidance Department to familiarize colleges with Barlow, and distributed a 2-page document that has been prepared to concisely summarize Barlow’s academic and college acceptance data for distribution to college admissions departments.

DISCUSSION AND POSSIBLE ACTION: 2019 BOARD MEETING CALENDAR
A draft schedule for regular Region 9 Board meetings for calendar year 2019 was reviewed for final approval and public posting.

Motion: move to approve 2019 Region 9 Regular Meeting Schedule as presented (Coppinger, Denny). Approved. Unanimous.

DISCUSSION AND POSSIBLE ACTION: WELLER FOUNDATION DONATION
Dr. Pin described a grant in the amount of $3,000 received from the Weller Foundation that provides funds for a laser cutter to benefit the robotics team and related course work.

Motion: move to accept with great appreciation a donation from the Weller Foundation of $3,000 for robotics coursework (Coppinger, Graziano). Approved. Unanimous.

Motion: move to add to the agenda discussion of proposal for engineering consulting services (Hocker, Coppinger). Approved. Unanimous.

DISCUSSION AND POSSIBLE ACTION: PROPOSAL FROM GALE ASSOCIATES
Mr. Reiss reviewed the proposal for engineering consulting services received from Gale Associates related to renovations and improvements of the track, tennis courts, roadways, and walkways. Mr. Hocker noted that it was not necessary to approve construction phase services at this time before the scope of these services is better known. Mr. D’Agostino noted the need to adhere to a tight time schedule in order to present the improvements for approval of the voters in May.

Motion: move to approve Phases 1-4 from the December 12, 2018 proposal for engineering consulting services from Gale Associates, Inc. (Hocker, Denny). Approved. Unanimous.

Motion: move to add to the agenda discussion of video recording and livestreaming of Region 9 Board meetings (Denny, Coppinger). Approved. Unanimous.

DISCUSSION AND POSSIBLE ACTION: VIDEO RECORDING AND LIVE STREAMING OF BOARD MEETINGS
Mr. D’Agostino reported that based on a grant received from Cablevision, arrangements have been made to video record and livestream (via YouTube) Region 9 Board meetings in 2019.

ADMINISTRATIVE REPORTS
Dr. Pin presented an administrative report and discussed points made in the written document. Dr. Pin also presented the Student Services Report that had been prepared by Ms. Roszko and distributed to the Board, noting projections of the Special Education population for the next school year.

Dr. Pierson Ugol discussed ongoing work in curriculum revisions for all ER9 schools. She offered praise for the Barlow faculty steering committee in this regard as thoughtful and professional.

Mr. Reiss reviewed reports related to Region 9’s financial position, and noted that the overall budget and the health insurance reserve had nothing to indicate significant discrepancies or problems. The budget transfers report for the month included only minor items.

Dr. McMorran wished everyone a happy holiday season.

COMMITTEE REPORTS
Draft meeting schedules in 2019 for the Facilities & Fields, Pension, Audit, and Budget Committees were reviewed for finalization and posting. Board members gave brief reports on upcoming committee meetings.

Motion: move to approve 2019 Regular Meeting schedules for Region 9 Pension, Facilities & Fields, Budget, and Audit Committees as presented (Hancock, Coppinger). Approved. Unanimous.

PUBLIC COMMENT
Susanne Krivit of Redding called the Board’s attention to the ongoing problem of a frozen and slippery walkway that she hoped would be addressed in the course of making campus improvements.

Jeanne Wendschuh of Redding inquired whether the Cablevision grant (described above) required formal acceptance by the Board. Mr. D’Agostino agreed that this should be placed on the following month’s meeting agenda.

BOARD MEMBER COMMENT
None.

EXECUTIVE SESSION TO DISCUSS SUPERINTENDENT’S EVALUATION
Motion: move to enter Executive Session to discuss Superintendent’s Evaluation (Coppinger, Graziano). Approved. Unanimous.

The Board entered Executive Session at 9:34 pm and exited Executive Session at 10:29 pm. No further action was taken.

ADJOURNMENT

Motion: move to adjourn the regular meeting of the Region 9 Board of Education (Hancock, Coppinger). Approved. Unanimous.

The meeting was adjourned at 10:30 p.m.

Recorded and Submitted by
Chris Hocker, Region 9 Board of Education Secretary