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Minutes of Region 9 Board of Education Special Meeting, 09/30/2021

AGENDA: Region 9 Board of Education Special Meeting

RECEIVED 10/04/2021 8:30am
Kimberly Keil - Redding Assistant Town Clerk

REGION 9 BOARD OF EDUCATION SPECIAL MEETING
Thursday, September 30, 2021 – 7:30 p.m.
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https://us06web.zoom.us/j/86230315128?pwd=ckNkNmJEQjRMMlpTckVtVCtIUXBRUT09

MINUTES

ATTENDANCE
Board members:  Johnston, Graziano, D’Agostino, Denny, Lehberger, O’Brien, Pampel, Williams
Administration: McKinnon

CALL TO ORDER
T. Johnston called the Region 9 Board of Education Special Meeting to order at 7:32 p.m.

APPROVAL OF MINUTES
Motion: Approval of September 21, 2021, Region 9 Board of Education Regular Meeting Minutes was tabled since Minutes were not distributed in advance to the Board.

DISCUSSION AND POSSIBLE ACTION: JBHS CAFETERIA/GYMNASIUM HVAC AND SAFETY IMPROVEMENT PROJECT APPROVAL OF INVOICE
M. D’Agostino provided an update on the campus improvement projects. The gymnasium and cafeteria HVAC projects were completed and the leaks in the gymnasium roof were repaired.  The gymnasium is being used by students while final items delayed by water damage to the floor from the leaking roof are completed. Work to be finalized around October 12th includes gymnasium bleacher modifications, padding, and painting hand railings which are expected to take approximately 5 to 6 days in total. M. D’Agostino informed the Board that the Building Committee approved the next milestone payment of $285,089 for the general contractor and recommended the Board approve it. The project actual cost to date including this invoice is $681,089 of the budgeted $831,089.03. Final milestone payment of approximately $150,000.03 will be due following the gymnasium project completion.

Motion: move that the Region 9 Board of Education approve Millenium Builders, Inc. Invoice #1110-3 in the amount of $285,089 as the 2nd progress payment and direct the Superintendent to pay the invoice from the Capital Reserve (D’Agostino, O’Brien). Passed. Unanimous.

RECESS TO EXECUTIVE TO DISCUSS ATTORNEY/CLIENT PRIVILEGED COMMUNICATION REGARDING MATTER CONCERNING FINANCIAL AUDIT

Motion: move that the Region 9 Board of Education move to Executive Session and invite Dr. McKinnon to join the Board (D’Agostino, O’Brien).  Passed. Unanimous.

The meeting recessed at 7:45 p.m.

RETURN FROM EXECUTIVE FOR POSSIBLE ACTION ON ITEM DISCUSSED IN EXECUTIVE SESSION

The Board returned from Executive Session at 9:58 p.m.

Motion: move that the Board authorize the Superintendent of Schools to issue a Request for Proposals for a forensic audit of financial transactions for Regional School District No. 9 related to the period January 2020 through June 30, 2021.  (O’Brien, Williams). Passed. Unanimous.

PUBLIC COMMENT
None.

BOARD MEMBER COMMENT
None.

ADJOURNMENT
Motion:  move that the Region 9 Board of Education Special Meeting to be adjourned.   (O’Brien, Williams). Unanimous.

The meeting was adjourned at 10:00 p.m.
Submitted by Todd A Johnston
Chairperson, Region 9 Board of Education

 

 

                                                                                       

 

 

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