Present: A. Atamian, J. Bacon, T. Eubanks (7:55 pm), D. Pattee, R. Regan, D. Robinson
Also present: Mark Batorski & George Ciccone (Veolia)
Chairman Regan called the regular meeting of the WPCC to order at 7:35 pm in the Hearing Room of the Town Office Building.
James Bacon was welcomed to the Commission. Mr. Bacon represents the Planning Commission.
APPROVAL OF MINUTES
Motion: move that the minutes of the July 16, 2014 meetings be accepted as submitted. Pattee, Atamian. Approved. 3-0-2. Mr. Robinson and Mr. Bacon abstained.
REPORT FROM VEOLIA WATER
A written report was submitted. Mr. Batorski highlighted the report and provided additional information.
- Flow averaged 49,000 gpd;
- Noise complaint: The same resident (Mr. Burke) complained of noise at 12:33 am on August 3, 2014. Mr. Batorski checked SCADA and printed a graph that shows no change in blower speed or any intermittent inconsistencies. They could not find a source of noise coming from the plant. This information was shared with Mr. Burke.
- Mr. Batorski reported on routine maintenance.
- Meter reading invoice: The meter reading is a side contract that is an obligation of the WPCC.
Plant Tours: Georgetown Fire/EMS: Mr. Batorski noted that the Fire Marshals have visited the plant, but not the Fire/EMS team. He has offered tours whenever they are available.
Mr. Eubanks arrived, 7:55 pm
Actuator: Discussion followed on the importance of having a spare actuator on site. Mr. Batorski is working on getting a quote for the actuator. Commission members were in agreement that this important piece of equipment should have a spare available. The lead time to order an actuator is four weeks. In addition to the cost of the actuator, there will be a cost for installation when it is needed. The estimated cost of the actuator is $13,000 and Commission members were in agreement that the funding for this capital expense should come from the Assessment Fund.
Motion: move that the WPCC approve the purchase of a spare actuator to be housed on site, with the funding for the purchase to come from the Assessment Fund since it is a capital expense, pending review of quote from Veolia. Regan, Pattee. Approved. Unanimous.
Capital Planning: Ms. Atamian will have more to report at the next meeting.
REVIEW OF USAGE
Four properties were scheduled for their one-year review.
- Black Cat Grill, 1400 gpd allocated 6/2013:
- 19 Main, 3000 gpd allocated 6/2013
- Luca Wine Bar, 1250 allocated 4/2012, now Aranci 67
- Fresca/Lombardi’s, 600 allocated 9/2012
Mrs. Lepoutre provided usage numbers for the past year for each property.
- Black Cat Grill, the meter was just fixed, usage numbers are an estimate.
- 19 Main: the property is not yet open, so numbers are preliminary
- Aranci 67: usage is below the allocation
- Lombardi: usage is below the allocation.
The allocations for Black Cat and 19 Main will be reviewed again in one year.
FINANCIAL STATUS AND APPROVAL OF INVOICES
The available balance in the Usage account as of August 14 , 2014 is $21,075.35
Open invoices were reviewed.
- AT&T, $250.00 (estimated)
- CL&P, $2,070.90
- Transcanada, $3,262.90
- WB Mason(paper), $40.07
- Veolia meter reading, May 2014, $450.81
- Veolia meter reading, July 2014, $450.81
- Veolia reimbursables for April, $20,576.09, subject to review by Mr. REgan
- Veolia monthly services for July 2014, for $26,394.02
Motion: move to approve payment of invoices listed above. Regan, Eubanks. Approved. Unanimous.
Invoices not approved: Veolia monthly invoice for August, 2014 $26,394.02
Veolia invoice for May Reimbursables, $5,213.47
Veolia invoice for June Reimbursables, $8,289.16
The current balance in the Sewer Assessment Account is $23,639.13
Board of Finance loans to WPCC as of June 15, 2014 is $1,225,713.75.
REPAYMENT AGREEMENT WITH TOWN
Mr. Regan recapped the issue with the loan agreement proposed by the Board of Finance for the funding of the operation of the plant while payments are not being made by GLDC. Mr. Eubanks reported on the discussions with the Board of Finance and the subsequent Repayment Agreement drawn up by Redding Town Counsel Michael Lavelle.
The Commission members reviewed the Repayment Agreement and the attached Schedule A. Adjustments were made to Schedule A, to show that the July 22 ($350,000) and August 20 ($50,000) were capital expenses for the membrane replacement project rather than operating expenses, and to reflect a credit for the FEMA payment for Storms Sandy & Alfred for $4,286.25.
Motion: move that the WPCC agree to authorize the Chairman to sign the Repayment Agreement as discussed, with the changes to Schedule A as noted. Atamian, Eubanks. Approved. Unanimous.
Motion: move to adjourn the meeting. Pattee, Atamian. Approved. Unanimous.
The meeting adjourned at 9:10 pm
Submitted by Mary Maday, Recording Secretary