Present: A. Atamian, J. Bacon, J. Fisher, D. Pattee, R. Regan, J. Miller (8:16 pm)
Also present. Burke & Oatley (Veolia), K. Stauffer
Mr. Regan called the meeting to order at 7:37 pm in the Hearing Room of the Town Office Building.
APPROVAL OF MINUTES
Motion: move that the minutes of the November 18, 2015 meeting be accepted as submitted. Bacon, Pattee. Approved. 4-0-1. Mr. Regan abstained.
DISCUSSION OF PROPOSED HEALTH ORDINANCE (DOUG HARTLINE)
Health Officer Doug Hartline has prepared a Health Ordinance to be presented at the Board of Selectmen meeting next week, and eventually approved at a Town Meeting. He proposed including the regulations of the WPCC for food service establishments that discharge sewage waste into the public sewers. Food service establishments require a license to operate and the license must be renewed annually. The purpose of including the WPCC regulations is to enable enforcement of the WPCC’s regulations, specifically FOG (Fats, Oils and Grease Pretreatment) regulations. Discussion followed. A minor change in the phrasing was discussed and agreed to.
Motion: move that the WPCC approve the proposal with the inclusion of the WPCC regulations as proposed by Doug Hartline and amended as discussed. Bacon, Regan. Approved. Unanimous.
Motion; move to change the order of the agenda, moving item 4 to the next discussion item. Regan, Atamian. Approved. Unanimous.
REVIEW OF UNCLE LEO’S USAGE ND PROPOSED INSTALLATION OF GREASE TRAP UNIT
Uncle Leo’s occupies a portion of the building at 19 Main Street. The business owner is altering the use, currently a donut shop, to include deli service with some hot foods. The original usage allocation for 19 Main Street was 3,000 gpd for the entire building. At the August 2015 meeting, the WPCC reduced the usage allocation to 500 gpd since Uncle Leo’s was the only occupied portion of the building. When the Commission reduced the allocation, they specified that any change in the remainder of the building would require further review and allocation. Currently the water usage for Uncle Leo’s is about 250 gpd.
Health Officer Doug Hartline stated that the change in service would require the addition of a grease trap unit. The owner of the business has agreed to install a unit.
Motion: move that the WPCC accept the proposed change in use for the Uncle Leo’s portion of 19 Main Street, with the requirement that a grease trap unit be installed, and no change to the 500 gpd usage allocation. Regan, Pattee. Approved. Unanimous.
REPORT FROM VEOLIA WATER
A written report was submitted. Mr. Burke provided an overview of the written monthly report, adding that the membranes were performing well. Cleaning is being done on a weekly basis, alternating the methods of cleaning. No PAC has been added as yet.
Drum Screen Replacement: the replacement of one drum screen will be proposed at the Board of Selectmen meeting on Monday, December 21, 2015. The process is for the Board of Selectmen to approve the purchase and recommend it to the Board of Finance for funding.
Members of the Redding Board of Finance and the First Selectmen toured the plant to get a better understanding of the work being done.
John Oatley announced that George Ciccone had resigned from Veolia for personal reasons. Mr. Oatley has notified the State of the change &Veolia is currently recruiting a replacement for Mr. Ciccone. In the meantime, Mr. Burke is managing the plant with the assistance of other Veolia personnel in area plants.
DISCUSSION OF GREASE TRAP PUMPING RECEIPTS
Ms. Stauffer reported no pumping receipts had been received. She attended the recent “grease trap” inspection with Mr. Hartline. During the inspection, she spoke with one of the restaurant owners about the pumping receipts. Several of the establishments have formed a “co-op” for having the grease traps pumped, and there was agreement that the pumping receipts will be submitted.
FINANCIAL STATUS AND APPROVAL OF INVOICES
The available balance in the Usage account as of December 16, 2015 is $87,604.89.
Open invoices were reviewed.
1. Aquarion monthly, $126.83
2. Eversource (CL&P), $2,062.58
3. Frontier, $197.92
4. Transcanada, $3,470.75
5. Veolia monthly services for November 2015, $26,746.29
6. Veolia reimbursables for October, $6,976.60, subject to review by Mr. Regan
Motion: move to approve payment of invoices listed above, subject to review of Reimbursables by Mr. Regan. Bacon, Miller. Approved. Unanimous.
- Invoices not approved: Veolia monthly invoice for Dec. 2015, $27,014.80 (reflects COA increase).
- There was a transfer of $60,000 from the Town in September, the first transfer of the fiscal year. The total allocation in the 2014-15 budget is $249,850.
- The total now due from GSTD is $1,832,290.36
CBYD CONTRACT WITH REGARD TO MEADOW RIDGE AGREEMENT
Mr. Miller met with the Meadow Ridge Executive Director Michele and discussed amendment to the CBYD contract and the lower rate. She will discuss the matter with the owner of the facility and will mail back the signed amendment. Mr. Miller indicated that Michele understands and recognizes the benefits.
2016-17 BUDGET DISCUSSION
Mr. Regan provided a draft budget for fiscal 2016-17. The numbers were reviewed & adjustments were made. Mr. Regan will update the information for submission at the Selectmen’s Budget Workshop on January 8, 2016.
COMMISSION MEMBER COMMENTS
Mr. Bacon stated that he had an email from Jo-an Brooks of the Planning Department asking if the Planning Commission should review the Health Ordinance being proposed by Doug Hartline. There was agreement that the matter did not need a review by the Planning Commission.
Motion: move to adjourn the meeting. Pattee, Atamian. Approved. Unanimous.
The meeting adjourned at 10:06 pm
Submitted by Mary Maday