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Minutes of Water Pollution Control Commission Special Meeting, 10/23/2019

AGENDA: Water Pollution Control Commission Special Meeting

RECEIVED 10/30/2019 3:46pm
Michele R. Grande – Redding Town Clerk

WATER POLLUTION CONTROL COMMISSION
SPECIAL MEETING
WEDNESDAY, OCTOBER 23, 2019
TOWN HALL HEARING ROOM

Filed subject to approval.

Present:
Amy Atamian, Chair
Todd Eubanks, Vice Chair
Jim Miller
Rich Regan
Kirby Klump

Also Present:
Katherine Stauffer, WPCC Administrator
Eugene Burke, Veolia Water
Carlos Paiva, Veolia Water
Kimberly Swabsin, Landmark School

Chair Atamian called the meeting to order at 7:30PM.

1.  APPROVAL OF MINUTES FROM WEDNESDAY, SEPTEMBER 18, 2019
Mr. Miller said on page 2, in the last paragraph before item 3, the sentence, “Mr. Burke said that a heater is on the storage tank preventing it from freezing, although the…”, should be changed to, “Mr. Burke said that a heater is on the storage tank preventing it from freezing since the…”.

Mr. Miller said on page 3, in the first paragraph of item 4, the sentence, “He said that because Mr. Stevens home is away from the sewer and the cost of hooking up to the system, the Assessment should be waived…”, should be changed to, “He said that because Mr. Stevens home is away from the sewer the cost of hooking up to the system is such that the Assessment should be waived”.

Mr. Miller said on page 4, in the fifth paragraph, the sentence, “Mr. Paiva said that the exams are difficult and that there are not classes nearby…”, should be changed to, “Mr. Paiva said that the exams are difficult and that there are no classes nearby”.

Mr. Miller said on page 5, in the paragraph for item 7, the sentence, “He said that the WPCC will receive $35 a month until the debt is paid…”, should be changed to, “He said that the WPCC will receive $35 per week until the debt of $1,162.63 is paid”.

MOTION:
Mr. Eubanks made a motion to approve the minutes of the Wednesday, September 18, 2019 meeting with the suggested correction. Mr. Miller seconded the motion. The vote was unanimous, and the motion carried.

2.  REPORT FROM VEOLIA WATER PLANT MANAGERS

Noteworthy Operational Information / Maintenance and PM
– Weekly power washing of the on-line primary drum screener.
– Wasted 14,870 gallons of sludge from recycle wet well to the GBT.
– Received four 55-gallon drums of sodium hydroxide. These are needed for the complete membrane recovery dip scheduled for early November.
– Effluent and recycle flow meters yearly permit required calibration completed.
– Brush clearing in and around plant was completed by the Redding Highway Department.

Health and Safety
– Veolia Water monthly safety trainings topics conducted in September 2019 included respiratory protection.
– The project has completed 17 years with no safety incidents.

Regulatory & Compliance
– There were no permit violations for Redding in the month of September 2019.

Alarms
– There were no alarms in the month of September 2019.

CBYD
– 115 Redding Road – no mark-out required
– 52 Old Georgetown Road – no mark-out required

Mr. Burke said he attempted to contact Matt Johnson about the voltage project. Mr. Miller said he contacted John Oatley about this.

Mr. Burke asked Ms. Stauffer if she sent out the notice to users about rags and other items that shouldn’t be flushed. Ms. Stauffer said she included the informational inserts in the October billing.

Points for Discussion
– Influent building heater will be installed on Tuesday, October 29.
– The Basement transfer pump is on site. Control Systems of Connecticut will be installing the pump and Mr. Burke will inform the WPCC when this will happen.
– Discussion on pump station beautification.
– Discussion on custom graphs for the Redding WPCC

Mr. Burke said the pump station will need a jet cleaning. He said this cleaning could include an inspection of the nearby lines and their cleaning as well. Mr. Burke explained that because the tank is 25ft deep and the hose is 25ft long, it is important that the area around the pump station be maintained. There are plants overgrowing around the pump station making it difficult to safely access. Mr. Regan asked what the scope of work would be for cleaning up the Pump Station. Mr. Burke explained that he is trying to get a price for a railing to go around the tank so it is safer for everybody around.

The pump station is located on the same property as the Georgetown Package Store. Mr. Burke asked who owns the property that the pump station is located on. He said Veolia doesn’t want to cut back any of the plants without permission from the current property owner.

Mr. Miller asked Ms. Stauffer if she is familiar with the owner of the Georgetown Package Store. Ms. Stauffer said the business was sold and she will find out who the new owner is and reach out to them regarding the pump station.

Mr. Burke presented a variety of graphs to the WPCC regarding power usage and PAC. He said the WPCC can make specific requests as to what they would like to see on these graphs. Discussion followed.

Chair Atamian asked Mr. Burke about the Drum Screener repair. Mr. Burke said Veolia is still waiting on the parts.

Chair Atamian asked if Mr. Burke will have quotes on the jet cleaning and other work at the Pump Station. Mr. Burke said he will have those for the next WPCC meeting.

Veolia Water left at 8:00PM.

3.  DISCUSSION ON 23 BROOKSIDE ROAD REQUEST FOR SEWER HOOKUP
Mr. Regan shared his draft email to First Selectwoman Pemberton and Pat Moisio with the WPCC.

Mr. Regan said in the email that 23 Brookside Road is a small lot and is near the district, thus making it a good candidate for district expansion. He asked First Selectwoman Pemberton if town counsel should be briefed on this. He also asked Pat Moisio about the assessment fees as there is a discrepancy on whether it is 5.7% or 3.9%.

Mr. Regan said that there should be a contribution by the homeowner for the privilege of hooking up to the existing sewer system.

Mr. Regan said that the work done on their property wouldn’t be used to offset the assessment cost. He said that the street work would offset the assessment cost.

Chair Atamian said it would helpful for the WPCC to know what work is done on the property versus what is done on the street.

Mr. Eubanks said that the WPCC agrees that there are costs that the homeowner must bear (lateral hook-up) and costs that the Town would normally take responsibility for (sewer build-out). He said the line needs to be drawn as to where the current proposal does work the Town would have done.

Chair Atamian asked what town counsel should look at and if it is necessary to reach out to them. She discussed the CT General Statute on Municipal Sewerage Systems.

Mr. Miller said the second-to-last paragraph on the WPCC Hook-Up Fee Policy from 12/2/1998 states clearly how much a new ratepayer should contribute as an assessment.

Chair Atamian asked if expanding the sewer district would require a public hearing. Mr. Miller suggested that Mr. Regan should reach out to town counsel about that.

Ms. Stauffer said she can reach out to Mr. Stevens about the pricing he’s received for the work to be done.

Mr. Regan said he will send the email shared with the WPCC.

4.  LARRY CURRY FOR 20 PORTLAND AVENUE USAGE CHANGE
Kimberly Swabsin, of Landmark School, said that June Fagan of Kindred Spirits is moving her operation to 20 Portland Avenue. The change of use request relates to this new business.

Chair Atamian asked about class sizes. Ms. Swabsin said that most classes are under 10 people. There are 2 to 3 classes of eight students 4 nights per week. She said there are occasional larger events of around 20 people on Saturdays.

On the lower level, there are 2 restrooms each with two stalls and two sinks.

Chair Atamian asked Ms. Stauffer what the current allocation is. Ms. Stauffer said there is no allocation set but the property currently uses an average of 395 GPD.

Chair Atamian asked Ms. Stauffer to track usage for a year and for Ms. Swabsin or Ms. Fagan to come back next year for a review.

MOTION:
Mr. Regan made a motion to approve change in use for karate classes and a wellness center at 20 Portland Avenue. The WPCC will monitor usage and review the location next year. Chair Atamian seconded the motion. The vote was unanimous, and the motion carried.

5.  DISCUSSION AND ACTION ON TAXSERV COLLECTION AGENCY CONTRACT
Ms. Stauffer said the motion from last month needs to be amended so that she can act as an agent of the WPCC.

MOTION:
Chair Atamian made a motion to authorize Ms. Stauffer to be a representative of the WPCC for the TaxServ Collection Agency. Ms. Stauffer will have the authority to sign the contract, correspond, and collect payment from them. Mr. Eubanks seconded the motion. The vote was unanimous, and the motion carried. 

6.  DISCUSSION AND ACTION ON INVOICES AND FINANCIAL STATUS

Ms. Stauffer said there are $73,000 in collections outstanding.

MOTION:
Chair Atamian made a motion to pay all bills except for Frontier and Veolia Monthly -October 2019. The Veolia Reimbursable August 2019 will be paid pending review. Mr. Regan seconded the motion. The vote was unanimous, and the motion carried.

MOTION:
Chair Atamian made a motion to amend the prior motion by including the Frontier bill once it arrives. Mr. Regan seconded the motion. The vote was unanimous, and the motion carried.

The bills to be paid are as follows:
Aquarion Water Monthly, $321.15
Eversource, $4,676.72
Frontier, TBD
Hocon Gas, $15.00
Katherine Stauffer (copies of inserts), $116.91
Keough’s Paint & Hardware, $5.38
Keough’s Paint & Hardware, $4.49
Oak Ridge Hauling, $160.37
Quality Data Services (blank bills), $82.25
Redding Town Clerk, $10.00
Veolia Reimbursable August 2019, $11,454.90
Veolia Meter Readings, $480.05
Veolia Monthly – September 2019, $28,245.42

7.  COMMISSION MEMBER COMMENTS

Mr. Miller asked Chair Atamian about the status of the building repair at the treatment plant. Chair Atamian sent First Selectwoman Pemberton the quote for repairs.

Mr. Miller said this repair would require an approval from the BOF and three quotes.

8.  PUBLIC COMMENTS

Chair Atamian opened the floor to public comment. No members of the public commented.

9. ADJOURNMENT

MOTION:
Mr. Eubanks made a motion to adjourn. Mr. Klump seconded the motion. The vote was unanimous, and the motion carried.

The meeting adjourned at 8:36PM.

Submitted by,
Zachary Smith